Privacy Policy

Last updated: 2026-04-28

This policy describes what AI Notetaker (“we”, “the Service”) collects when you use it, how that data is processed, who else handles it on our behalf, and how long we keep it. Audio recordings are sensitive — we want this to be readable rather than legalistic.

1. What we collect

  • Account data — your email address and a Clerk-issued user ID, captured when you sign up.
  • Audio recordings — files you upload, microphone audio you record, and system audio you stream through the browser. Stored in Vercel Blob.
  • Transcripts — text produced by transcribing your audio.
  • AI-generated notes — summaries, action items, and structured notes produced from your transcript.
  • Usage metadata — recording duration, model, request timestamps, and rate-limit counters.
  • Billing data — Stripe customer ID and subscription status, only if you upgrade. We do not see or store card numbers.

2. Third-party processors

The Service is built on a small set of providers. Your data is sent to them as needed to deliver the feature you triggered:

  • Vercel — hosting and Vercel Blob storage for original audio files.
  • Neon — Postgres database holding your account row, recordings, transcripts, notes, and preferences.
  • Clerk — sign-in, session management, and email storage.
  • Groq — runs Whisper large-v3 to transcribe your audio. Audio is sent per request and is not retained for training per their commercial terms.
  • Anthropic — runs Claude Opus 4.7 to generate notes from your transcript. Anthropic does not train on commercial API traffic.
  • Upstash Redis — rate-limiting counters keyed by your user ID.
  • Stripe — billing and subscription management. Only activated if you upgrade.
  • Sentry — error monitoring (errors and request metadata, not your audio or transcripts).

3. Retention

  • Original audio in Vercel Blob is auto-deleted after the number of days you choose in Settings (default: 30 days, set to 0 to keep forever). A nightly cron sweep deletes orphaned blobs from failed generations within 24 hours.
  • Transcripts are retained until you delete the recording, unless you turn off “Keep transcript” in Settings — in which case the transcript is dropped immediately after notes are generated.
  • Notes (summary, action items, structured notes) are retained until you delete the recording or your account.
  • Account data persists until you delete your account.
  • Logs and rate-limit counters roll off automatically — counters within their window (minutes to days), error logs within 30 days.

4. Your rights

You can delete any recording (and its transcript and notes) from the dashboard. To delete your entire account or request a copy of your data, email support@ainotetaker.zladson.com. Account deletion removes your row from our database and triggers blob deletion of any remaining audio.

5. Recording consent

Recording laws differ by jurisdiction. In some places (e.g. several US states, much of the EU) you must obtain consent from every participant before recording a conversation. The Service does not verify consent — that responsibility is yours. Do not upload audio you did not have the right to record.

6. Changes

Material changes will be announced in the in-app “What’s new” modal. The “Last updated” date at the top of this page tracks every revision.

7. Contact

Questions about this policy: support@ainotetaker.zladson.com.